Processes v/s People: Scaling Sales In A Sustained Manner
Does improving processes and enforcing adherence make more sense than hiring more and better skilled sales personnel?
My Perception Of Sales
In my pessimistic view, sales is the process of fooling someone into spending money to buy something that just barely meets their requirements. This happens for a number of reasons. A salesperson might not possess enough knowledge about the product/service offerings they have been hired to sell, which results in them selling something which either falls short or seems overkill for the customer's requirements. Another salesperson might not have the ability, time or willingness to understand the customer's requirements. And then there's another person who wants to earn maximum incentive with minimum effort, and just focuses on selling those products/services that serve this purpose.
Are All Products Differentiable?
My retention of marketing concepts is zero, but I believe product-market fit is at the top of the agenda for marketing managers and product managers. Some industries have limited scope for customisation and by extension feature-based differentiation. My limited experience in banking has led me to believe that banking products targeted towards retail customers are pretty much the same. E.g. most banks will offer a normal savings account with similar interest rates and add-ons like debit cards, redeemable reward points and so on; alongside special variants for kids, females, senior citizens etc.; followed by multiple tiers of membership-based premium offerings with wider range of add-ons and privileges. The reasons for that could include financial viability and regulations among others.
The Conundrum Of Human Capital
Irrespective of the increased use of telesales, adoption of digital marketplaces and evolving abilities of virtual assistants, sales will remain a personal process involving actual salespeople in flesh and blood. In banking and financial services, there are outbound sales personnel who reach out to customers to identify prospects, generate leads and close them successfully; and inbound sales personnel who largely engage in lead generation by getting referrals for new customers from existing ones, or pitching more products/services to existing customers.
Revenue is the product of number of customers, product holding per customer and revenue per product. Companies have to expand the footprint of their salesforce and boost their average productivity to maximise both customer and product sales count. Hiring more salespeople costs money and time which could go into other revenue generating activities, hence it is largely handled by people in non-revenue generator roles, i.e. HR personnel. Salaries in India are obviously lower than those in developed countries, but from an informal survey of the salaries of frontline sales personnel across leading private sector banks in India, I observed that salaries are even lower than those offered by the WITCH companies. This also lowers their switching costs and makes it easy to jump from one job to another, driving up attrition, resulting in more hiring and more costs.
Productivity is also linked to hiring. HR personnel cannot possess the same level of functional understanding as the experienced hiring manager. To paraphrase the words of Prof. Sunil Maheshwari, the current Alumni and External Relations Chairperson at IIM Ahmedabad, hiring has become more about certificates over competence. Competence is extremely difficult to evaluate, and competence evaluation cannot be scaled up for large batch sizes. As a result, most folks who end up getting hired are misfits who don't possess the ability and drive to learn and grow. A smart salesperson would understand their incentive structure in and out, and identify ways to maximise their incentives; but these misfits won't even be able to do that. All this puts an invisible ceiling on the optimum productivity level which could only be reached or breached if the hard-working folks overachieve by huge margins, creating that pareto effect of 20% of the salesforce bringing in 80% of the revenue.
Processes Exist, But Are They Effective?
One component of the hiring cost is the cost of organisational onboarding and functional training. Organisational onboarding aims to introduce a new employee to the organisational hierarchy and structure and provide information about standardised processes followed across the organisation. Functional training enables the employee to become a productive salesperson by providing them knowledge about the product/service suite and directions for utilising various technical and non-technical systems for sales and performance tracking. Unfortunately, it is common for a lot of new employees to either completely miss these programmes, or have only a physical/digital presence with no attention. This is either because of the employee themselves taking things lightly, or their managers expecting them to start working from the first day instead of wasting time attending these programmes. Those mandatory quizzes with minimum passing percentages also get easily tackled with freely circulated answer keys.
The outcome of all this is that a salesperson starts working with incomplete knowledge, encounter more obstacles and end up getting solutions from senior colleagues who themselves got them from someone else rather than a standard operating procedure or a policy document, ending with a lose-lose situation for all parties involved. The customer feels cheated because they are provided incomplete and inaccurate information by the salesperson. The salesperson underperforms because they wasted time seeking help on a straight forward non-issue. The company loses revenue due to lower sales productivity, lower spread of the mis-sold product/service and potential future revenue due to loss of goodwill.
Non-adherence to standard operating procedure by some professionals like doctors and law enforcement professionals could be labelled anything from unethical and immoral to criminal, but the same gets an almost free pass and is even occasionally encouraged for salespeople. It might be foolish to except a salesperson to be as selfless as a soldier serving on the border, but the least that can be expected from them is upholding ethics. But if we want to ensure that a salesperson doesn't give the excuse of committing a mistake inadvertently, robust fail-safes need to be built into the processes themselves and the systems they utilise.
Moving On From Legacy Systems
A few years ago, I worked with a small software company which made web-based trading information exchange platforms for private banks (buy-side firms engaged in investing HNI money) and investment banks. These platforms were built on almost end-of-life versions of software building blocks, and hosted on oldest stable versions of server operating systems, and that really puzzled me. A conversation about this with a friend made me realise the principle behind this - Don't fix something if it ain't broken.
There is no point inconveniencing an end user for something that will change the current UX for the worse. But looking inwards, upgrading and modernising the backend systems will only make platforms more scalable and easy to maintain, and also eliminate the dependence on legacy stuff that could go beyond maintenance and debugging any minute. This doesn't mean that companies should adopt cutting edge beta tech either, but finding a middle ground between cutting edge and end-of-life software building blocks and infrastructure.
Conclusion
Passing the responsibility from people to standardised processes and scalable systems will free up the time of salespeople and boost their productivity. This productivity boost might lead to less employees feeling burnt out or misfit, enable them to earn more incentives and scale up business performance as a result. Organisations could become leaner and employees could expect better career progression. Standardised processes will improve customer experience and encourage referral, meaning more customers will buy and use more products from the company. Lower employee costs and predictable revenue streams will culminate into sustained long-term profitability both at the macro level and even in terms of unit economics.